MINUTES ANNUAL FALL MEEETING 2009
MINUTES ANNUAL FALL MEEETING 2009
2009 Midwest Homing Pigeon Association Fall Meeting
Oct. 10 2009 Neenah Wisconsin
Meeting called to order by President G. Kuhn at 9:40 AM. 26 members present.
Minutes from the 2008 meeting were read and approved.. There were no corrections or additions.
Treasurer’s report was distributed and read. There were no corrections or additions.
First order of business was a short presentation by Karen Clifton from the ARPU. Karen updated everyone on the current House Bill to protect animal and birds brought into the USA and how it could affect the sport.
Shipping Issues: slow or no shipping. The AU is working with the USPS to correct the problems.
Race minimum of 75 miles. The AU is looking at possible solutions.
Old Business: none. New Business:
Liberation problems. The race secretary will coordinate a check in system with the liberator in Topeka. All drivers will be required to register that they are at the Expo Center on race day prior to release.
Midwest Website. Everyone was happy with the current site and info that was available. I will send the payment of $500.00 in November. I also have the race results from all the races dating back to the 60’s. We will try and archive them on the website.
Advertising: Run classified ads in the Digest and use the AU update and breeders edition instead of full page adds as in the past.
Clock Program: Motion by Tom Fremont seconded by L. Huettl to dissolve the program.
2010 Convention Update. Will be held in Detroit Oct. 9th, 10th 11th 2010????? Dates and location will be posted later.
Eliminate mailing results. We will continue to mail as in the past.
Respectfully Submitted: Gary Heindel Race Secretary/Treasurer.
Saturday, October 4, 2008
The annual meeting of the Midwest HPA was called to order on October 4, 2008, by Acting -President Tony Rossi in Wautoma WI. Tony asked for a moment of silence to pay respect to Del Smet, a respected and loved member and president of our association.
TREASURER'S report was distributed and read. There being no additions or corrections to the report it was approved as read.
MINUTES from 2006 meeting were read. There being no additions or corrections to the minutes, they were approved as read.
Election of Officers: The following slate was proposed to the membership to serve a two year term.
President – Grady Kuhn
1st Vice-President - Tony Rossi
2nd Vice-President – Paul Rudolph
Race Secretary/Treasurer – Gary Heindel
Publicity – Shirley Rehberg
Board of Governors: Don Lowe; Bill Mitiu; Larry Jeske
Advisory Alan Porter
The Board of Governors will also include the elected officers of the organization.
Each position was presented to the floor for further nominations. There being none, a motion by Dennis McNeilus, 2nd by Kim Kasabuske to accept the slate as presented and cast a unanimous vote for the named person in each position.
Old Business:
a. Website is www.midwesthpa.com It will be used to promote our association and disseminate information.
b. Alan Porter reminded club race secretaries for a third time to have correct information in winspeed on bird’s band number, color and sex or it wouldn’t be on the diplomas.
c. Alan reported he has tried to get an email contact for all clubs in our association. This should make dissemination of information easier and quicker.
d. Alan wanted to remind all clubs that Midwest dues and fees can be paid the night of shipping the Midwest race. Dues are $3.00 per individual shipping the race on the night of shipping. Any individual can also join anytime after the first of the year for $3.00. Therefore a club can pay their Midwest membership dues, Midwest race secretary’s fee, Section race secretary’s fee and trophy/diploma fees all at one time, the night of shipping.
e. What section should a Midwest flyer compete in? Unless prior notification to Midwest race secretary before the race, a flyer will compete in the section they flew in the previous year. If you are a new flyer, you will compete in the state’s section where you live; if it has a section. If you live in an area not covered by a section, you will be in the overall race mileage class report and not listed in any section.
New Business:
a. Alan asked for the second time to share photos, stories and ideas of how to promote the association, the race, stories about the winners, those who are our participants, how to become members, and how to fly the race. This information will be sent to the Digest in the form of stories and ads. We will also use our website for information and promotion of the Midwest.
b. We had problems posting our database on the AU website. All clubs need to update their Winspeed databases to current versions so merges can be completed efficiently and correctly. Discussion concerning timeliness is critical now to get the data to AU by the end of July. Therefore, it was noted and approved by the members to have all club race information to the sectional secretary within 7-10 days. The sectional secretary will have another 7-10 days to merge his data and submit it to the Midwest race secretary. If information is not received by these deadlines your results will not be in the final Midwest race results. Dave Simington and Gary Heindel will work on the final race report and data submitted to the AU national database.
c. It was discussed and noted to set aside a half hour prior to next years annual business meeting for the Board of Governor’s to meet.
d. It was discussed to have Dave Simington as the Midwest race liberator, and along with the President have a plan and committee ready to handle a release in inclement weather; and work with our on site liberator for releases.
e. The site for the 2010 convention in Michigan was voted on and pasted, after Ed Sawicki outlined what was planned.
f. Bonds for the following sites and years were also received and voted on. East Rockford 2011; Rochester MN 2012; Omaha NE 2013.
g. Grady Kuhn discussed next year’s convention in WI. Website for convention is www.frvls.comm
Publicity: Shirley did her report asking for information?? We especially want to help Shirley with articles and pictures to submit to the
Digest or our Website. You all can come up with stories to be edited and sent to the Digest for publishing. This is a great race and opportunity to tell our story and promote our association. Let us help Shirley in this endeavor.
A motion was made from floor to adjourn, 2nd from floor and passed.
Saturday, October 13, 2007
The annual meeting of the Midwest HPA was called to order on October 13, 2007, by President Del Smet in St Paul, Minnesota.
TREASURER'S report was distributed and read. There being no additions or corrections to the report it was approved as read.
MINUTES from 2006 meeting were read. There being no additions or corrections to the minutes, they were approved as read.
At the 2006 meeting, it was voted on to make the term of office for 2 years. The current slate of officers are:
President – Del Smet; 1st Vice-President – Tony Rossi; 2nd Yice-President – Bill Mitiu
Race Secretary/Treasurer – Alan Porter; Publicity – Shirley Rehberg
Board of Governors: - currently are Gary Lunzer; Pete Larsen; Larry Campeau
Old Business:
Al Porter discussed a proposal from Don Riedel to do our website for the association. After discussion, it was moved and passed to ask Don to do the wed site for us. Ideas can be sent to Don Riedel, Shirley Rehberg or Alan Porter.
Alan reminded club race secretaries for a second or third time to have correct information in winspeed on bird’s band number, color and sex or it wouldn’t be on the diplomas.
Association needs to call a Board of Governors meeting. Del suggested we try to do it by phone. Discussion to contact Larry Campeau to see if he wants to remain on the board since he hasn’t been attending meetings.
Alan stated he didn’t apply for a debit card yet, since it hasn’t been a big problem yet.
New Business:
Alan asked the association members to share photos, stories and ideas of how to promote the race, participants and membership. Shirley would like information from winners for the Digest articles. We will also be using our website for information and promotion.
There was discussion on a rainout procedure, but nothing specific. It has happened so seldom and it’s so hard to handle for a race this large that general discussion was all the emerged. It could be passed on to the Board and officers to put some recommendation together first.
What section should a Midwest flyer compete in? Unless prior notification before the race you will be competing in the section you flew in last. If you are new, you will compete in the section of the state where you live if it has a section, or that states section. If you live in an area not covered by a section you will be at large corresponding to the overall race mileage class report and not listed by a section.
It was discussed to pay liberator holdover costs as appropriate that are related to the liberation of the race. These are submitted to the race secretary/treasurer for approval and payment.
Discussion was held on giving diplomas out for section placement as well. Dick McKane moved as such and it passed.
Some discussion was held on whether to honor Ken Weber again. It was thought he should be compensated for his meal if Kaytee-Baymor isn’t picking up the costs. Left for the Board of Directors to decide.
Al Porter reported he was trying to get an email contact for all the clubs for ease of sending information, race results and other pertinent material. The website would also be another tool for dissemination of information to clubs and members.
There was quite a bit of discussion on the submission of the database to the AU for awards. It was voted on to submit the database to the AU for awards and to try and get all clubs and participants in the race to follow their club and AU race rules. If someone wants to fly the race to see when his birds would get home and is unable to follow the rules due to his location and circumstances relating to appropriate shipping and release of their birds, then their results would not be part of the AU submission if they would qualify to win any AU or association awards. Also, Torkildseon, McCane, Heller and Mitiu supported the Midwest association look at becoming an AU center.
Al discussed payment of dues to try and simplify current methods. Recommendation from Alan was to charge $3.00 per individual shipping the race on the night of shipping. Any individual can also join anytime after the first of the year for $3.00. There will no longer be separate fees of $2.50 for sending in before June 1st nor $4.00 for paying after June 1st. Therefore a club can pay their Midwest membership dues, Midwest race secretary’s fee, Section race secretary’s fee and trophy fees all at one time, the night of shipping. Motion was made and passed.
The Wisconsin Fox Valley concourse submitted a $250 bond to host the 2009 convention. Motion was made by Fritz Menke to accept and motion passed.
No new business from the floor
Publicity: Shirley did her report asking for information??
Fritz Menke reported next year's convention will be hosted by the Montello/Steven Point clubs. Race will be held the first Friday in October at the Pine Ridge Lodge in Wautoma WI.
Future conventions are: 2008 will be Montello WI; 2009 Green Bay WI; and 2010 Michigan
A motion was made from floor to adjourn, 2nd from floor and passed.